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Who can apply for receiving financial support within the DIH-HERO project?
DIH-HERO offers three different types of calls during its course: Travel Voucher (TV) calls, Technology Demonstrator (TD) calls and Technology Transfer Experiment (TTE) calls. For the Travel Voucher calls only organisations that are located in the EU/EEA countries, which are working in the healthcare and/ or robotics sector and are fulfilling the European definition of SMEs are eligible for funding. For the TD and the TTE calls organisations that are located in an EU/EEA country, are operating in the healthcare and/ or robotics sector and are fulfilling the European definition of SMEs and slightly larger companies are eligible for funding.

What does the term “EU/EEA countries” mean?
The term EU stands for all EU member states and the associated countries.
The term EEA stands for “European Economic Area” which consists of the Member States of the European Union and three countries of the European Free Trade Association (EFTA) (namely: Iceland, Liechtenstein and Norway).

What is the aim of the Travel Voucher Call?
By providing SMEs with 200 travel vouchers for cross-border travelling up to a maximum amount of €2,000 per voucher, financial barriers that hinder connectivity are reduced and knowledge exchange is stimulated. Travel Vouchers (TVs) can be used by SMEs for participating in the brokerage event for the Technology Demonstrator (TD) and Technology Transfer Experiment (TTE) calls, and/or for visiting a DIH-HERO conferences and meeting and/or for visiting cross-border core members of the DIH-HERO consortium. For the 1st Travel Voucher Call, the first 200 submitted proposals that are considered eligible will be funded on a reimbursable basis. Read more

What does the term “cross-border” in this context mean?
For the Travel Voucher call “cross border” (travelling) describes the travel from one EU/EEA country to another EU/ EEA country.

What is the aim of the Technology Demonstrator Call?
The major aim of this call is to stimulate cross-border collaboration among pan-European companies (SME’s and slightly larger companies) which are working in the area of Healthcare Robotics. By demonstrating the feasibility of new, innovative and enhanced robotic solutions in healthcare application domains the development of Healthcare robotics is accelerated. Furthermore, the DIH-HERO Technology Demonstrators are meant to broaden the uptake of robotics solutions in healthcare and to increase future investments in robotics in healthcare. Read more

What is the aim of the Technology Transfer Experiment Call?
The major aim of this call is to stimulate the transfer of innovative technology from outside the robotics and healthcare domains, to solve unanswered clinical questions. Moreover, DIH-HERO is aimed to contribute to overcome implementation hurdles that hinder generating new business for the healthcare robotics industry and to create new links inside the value chain, thereby enabling societal & economic impact. Read more

Can organisations based in Switzerland apply for financial support?
Yes, since Switzerland remains to be an associated country to Horizon 2020.

What will the duration of the current Travel Voucher call be?
The current Travel Voucher Call will be open for submission for three months. However, the 200 Travel Vouchers are awarded to eligible proposals according to the “first come first served” principle.

I am employed at a DIH-HERO consortium member organization. Can I apply for funding via open calls though?
No, neither the DIH-HERO consortium members nor there employees are allowed to apply or receive any financial funding from the Innovation action. Since there may be a conflict of interest. 

Which activities do qualify for the receipt of financial support und the Travel voucher call?
The only activity that can obtain financial support during the Travel Voucher call of the DIH-HERO innovation action appears to be cross-border traveling in order to visit: 
(i) the DIH-HERO brokerage event taking place in October 2019, 
(ii) a DIH-HERO conference / network meeting or 
(iii) a Digital Innovation Hub of the DIH-HERO consortium in another country to make usage of its services. 
The number of TVs that can be obtained is limited to one voucher per entity per call. 

How long will the Travel Voucher be valid?
The Travel Vouchers may be used for the activities described above within a period of 12 months after the entity has been awarded with a travel voucher, until the maximum amount of €2,000 has been reached. 

How will the Travel Voucher proposals be evaluated?
All submitted proposals will be evaluated following the first come first served principle and will be reviewed considering two main aspects: 
(i) The date and time of the proposal submission online. A date and time stamp as well as a proposal identification number will be generated automatically for each proposal submitted. 
(ii) A proposals eligibility for travel vouchers 

When is a proposal considered eligible?
To be eligible for funding under the Travel Voucher call all of the criteria given below will have to be fulfilled: 
a. The applicant should be a legal entity being an SME from EU / EEA country; 
b. The applicant must operate in the field of healthcare and/or robotics 
c. The proposal must clearly state the purpose of the traveling (visit of a cross-border DIH or brokerage event/conference/network meeting organized by DIH-HERO) as well as the objective and expected outcome of the travel; 
d. A third party may not receive more than 300k FSTP for the entire action duration; 
e. The proposal must be written in English 
f. The proposal must be submitted via the portal before the deadline; 
g. There must not be any conflicts of interests. 

How can I submit my travel voucher proposal?
Eligible proposals are to be submitted via the submission form available on the DIH-HERO website. Proposals submitted by any other means will generally not be taken into consideration. An exception will be made for impaired persons. Please see the applicant guide for more information. Once the proposal has been submitted it cannot be edited or updated any longer. A legal entity is only allowed to submit one proposal per Travel Voucher call. In case more than one proposal is submitted by one entity, only the one proposal submitted will be taken into consideration. The submission platform will allow the applicant to download the complete proposal for reference. 
Shortly after proposal submission, an automatically generated acknowledgement of receipt will be sent to the applicant’s email address. Please note that this acknowledgement of receipt does not imply that the proposal has been accepted as eligible for evaluation. The evaluation will be done within 15 working days after proposal submission.

What information must the proposal at least contain?
Any proposal submitted should at least contain the following information (please also see the proposal template example in the applicant guide for more information) 
1. General Information about the company: Full legal entity name, type of company, official registration number, please of registration, address as well as main contact information
2. Brief description of the company and its main activity area(s) in regard to robotics/ healthcare (max. 3000 characters): Describe the company’s current main activities and focus areas the company is working in.
3. Brief description of purpose for cross-border travelling in connection with robotics in healthcare (max. 1200 characters)
4. Brief description of the impact to be reached through the use of the cross-border travel voucher, when considering the major Healthcare Robotics domains (max. 3000 characters)
5. Results of the EU Self-assessment questionnaire saved in .pdf format.
6. Signed Declaration of Honour saved in .pdf format.
7. Signed Consent Form for data processing and storage saved in .pdf format.

Where can I find the accompanying documents like the declaration of honour and the Informed consent for data processing and storage?
The Declaration of honour and the Informed consent for data processing and storage can be found here.

Is there an applicant guide and where can I find it?
The detailed applicant guide for the DIH-HERO Travel Voucher call can be found here.

Is there a contractual agreement foreseen?
Yes, a contract will be signed between the awarded SME and the project coordinator.

What kind of costs will be reimbursed under the Travel Voucher?
(Cross-border) Travel costs are categorised as other direct costs. Under DIH-HERO only (cross-border) travel costs which can be identified as such following the EU guidelines will be reimbursed. All applicable receipts will have to be handed via the DIH-HERO portal. Eligible travel costs can be reimbursed up to a maximum amount of €2,000 per entity, per open call. 

Which documentary evidence is needed to prove the activities?
Payment will be made on the basis of applicable cross-border travelling receipts for the listed destinations and a filled in report questionnaires concerning your traveling activities done under the travel voucher. You will be asked to fill in a questionnaire during and after the defined travel period of 12 months.

I have got a question which is not yet addressed here. What can I do?

This list of FAQs will be updated regularly during the further course of the project. If your specific question has not been addressed yet, please contact us directly by sending an email to: dih-healthcare@utwente.nl.

Quick links:
Call announcement
General information presentation and example cases
Applicant guide
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